If you’re considering moving to a new office, it can often feel like a daunting task. Although you may want the space to look fresh and modern, there are several other things to consider besides its aesthetic.
If you don’t know where to start looking, take a look at these tips for choosing the right space for your business.
1. Consider the design
The overall aesthetics of an office space can be changed, but the design and layout are one of the key elements of your decision. The office should work for your company, and make everyone feel comfortable and productive. A good way to know how a design might work in real-life scenarios is to evaluate the nature and culture of your business. If you usually conduct tasks in a collaborative way, then an office that is disjointed and separated by lots of walls is not beneficial for this way of working.
When considering office design, it’s also important to think about the practical aspects of maintaining the space. For instance, maintaining raised access flooring systems is a crucial consideration for many modern offices. These systems can provide flexibility for cable management and HVAC systems while also allowing for easy reconfiguration of the office layout as your business needs change. Regular maintenance of these systems ensures their longevity and functionality, contributing to a more efficient and adaptable workspace. Similarly, implementing adjustable lighting systems can enhance employee comfort and productivity by allowing for personalized lighting preferences. These thoughtful design choices, combined with proper maintenance practices, create a workspace that not only looks good but also functions efficiently to support your business operations and company culture.
2. Choose a suitable location
Location is a significant factor when choosing a new office location. It needs to be accessible and preferably easy to reach via public transport. Plus, central spots are often a handy bonus. The area can also give your business a prominent presence, such as if you operate out of a city such as the capital. These locations are also great for ease of access and putting your business in the heart of the action. You can get some inspiration from The Workplace Company who has a selection of serviced offices in central London that are based in top accessible locations.
3. Check the amenities and facilities
The amenities available for staff and clients are also an essential factor to consider in an office move. If you are planning on inviting clients to the premises, then ensuring you have a reception area and conference room is a top consideration. Parking is another important aspect, and in central locations, it may be limited. Check out local parking options and walking routes to ensure ease of access. Other factors to think about include toilet facilities and staff break rooms. Plus, disabled access and amenities should also be available.
4. Read the fine print
Once you’ve chosen your perfect office space, signing the contract is the next step. However, before you leap into a lengthy agreement, be sure to think about the cost implications of each clause. Some charges and costs are often hidden in the fine print and may make it difficult to leave a contract if something goes wrong. The lease period is another consideration. As lengthy terms may mean you cannot move should your business scale up or down depending on your operational needs.
It’s important to consider all the options when choosing a new office for your business. Your brand image and culture should be a top priority before taking the leap. If you are unsure about anything during the process, ask a professional for impartial advice. By following these simple steps, you’ll have a new space that everyone is happy and content with.
