If you are beginning to outgrow your workspace and are looking to relocate somewhere that is more fitting to your company culture, there are many considerations to keep in mind. Rather than just moving to somewhere that is larger than your current premises, you will need to consider what is best for your company growth, your staff, and what you are currently missing that you must have in your next office. Here are some ideas to keep in mind when moving office.
Contains Must-Have Amenities
Your new office needs to offer at least the same basic amenities as the last so that employees have everything they need within reach. But you will need to ideally improve on any issues from before, such as not enough bathroom facilities for the number of employees you have, compact kitchen facilities that lacked storage etc. Think about these requirements and work out which are essential to have, and which can be put on the desirable list. Does the office bathroom have sufficient towel racks that dry towels quickly? Is the fridge in the communal kitchen large enough for multiple employee use? Having the right amenities in your new office will mean staff will feel comfortable spending their days working there.
Alongside the basic amenities, your new office needs to have sufficient space to fit not only all the equipment you have but also your staff without feeling cramped. A situation you do not want is to have very little movement within an office that has 30+ people on a floor, for example, and little personal space. The size of the main office area where people spend most of their working day is one of the biggest considerations. As well as having comfortable, ergonomic seating and sufficient desk sizes, the layout needs to consider walkways and where outlet sockets are located so that you can create an efficient work environment.
Lease or Buy New Equipment
As the costs of moving office can quickly mount up, a consideration for the computers, desks, chairs and other equipment and office furniture you have needs to be made. Do you transport and continue using what you have, or do you opt for a fresh start? If the current setup you have has seen better days, you may want to consider the latter, and with many office spaces not readily furnished, finding cheaper ways to do so will save huge sums. Leasing has an advantage over buying equipment brand new. You will be able to lease multiple items for an overall cheaper cost and include servicing for when things need repairing. As you will not own the equipment, you can then give it back and upgrade without having to worry about finding a buyer, much the same as leasing the office space in general.
The location of your office is always a difficult decision. Do you opt for a location within the city centre close to all local amenities, travel hubs and major roads, or go out of town for a larger, cheaper location? This will come down to many factors, so if you have staff that all live locally to your current office, how will they all travel to a location further away? Will this increase their outgoings and make commuting much more stressful? Finding the right balance will depend on what is available in the area you want to relocate to and how expensive it is for the size you need. This is one of the reasons why a mixture of remote and office working can help to influence the location, especially if time in the office is reduced to a few days rather than a full working week.