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Chris Bell

Why Is Facility Management Software So Important?

Thanks to facilities management software, businesses can manage their whole repair and maintenance program from a single online dashboard. Building management software, among other things, is meant to aid companies in saving both money and time by more efficiently and successfully managing their property and assets, as well as its users and other stakeholders.

With the help of a comprehensive facilities management platform, facility managers overseeing multiple sites can carry out a wide range of maintenance and repair functions. These functions include asset management, commercial contractor procurement, and compliance, fulfillment of work orders, preventive maintenance tasks, creating and sending invoices, and data investigation,  among others. FM teams may strengthen their relationships with service providers and internal departments by using the right solutions. This includes tracking space utilization, studying expense patterns over time, enhancing energy use, and lowering expenses.

Although a strong platform will provide strategic insights into maintenance costs and resource allocation, it will also make a number of tasks necessary to provide assistance across all sites simpler and faster to execute. Some of the most significant advantages of FM software are discussed in this section.

Controlling the costs of repairs and maintenance

The fundamental responsibility of any facility management team is to guarantee that all assets are maintained in optimal operating conditions. This includes the proactive scheduling of any repairs or maintenance that may be necessary. It is simple to submit work orders on the go, keep track of their progress, and ensure that they are finished on time when you use the right software.

Controlling the flow of parts and supplies

Purchasing items from approved sources and under contractual agreements are made simple with FM software. Organizational control over these transactions results in increased cost savings, higher levels of quality assurance, order streamlining, and better tracking of warranty claims and replacements.

Settlements and payments processing

When facility management software is used, contractor invoices can be sent electronically, confirmed against contracted rates and appropriate sales taxes, tagged for processing, and linked to third-party financial reporting systems.

Asset management 

Software for facility management allows for the creation of a centralized repository where a complete record of all equipment and locations, as well as all work history and maintenance data, can be maintained. For example, it makes it easier to label, manage, and track equipment warranties, as well as necessary inspections and planned maintenance.

Given the benefits and accessibility of today’s relatively low-cost facility maintenance management software, it is remarkable that so many businesses have yet to use these systems for the purpose of obtaining and analyzing data about their facilities.

The information that is used to make business decisions, on the other hand, is only as good as the information that was used to make them. Using modern facilities management technology, office administrators can gain extra enterprise-level information, allowing them to move the firm forward with strategic intent while maintaining operational efficiency. In addition to saving valuable time by locating any person, building, room, area, or asset using facility management software solutions, you can also track all of the crucial performance metrics required to make better-informed business decisions with facility management software solutions.